Processing of (personal) data by the entity in charge of the online application process

"We at K16 are delighted by your interest in working with our company. The protection of your privacy and personal data is of utmost importance to us. Our privacy policy provides detailed information on the data we store and how we use it: https://k16.de/en/privacy-policy/ under IX.

Consent
To apply through our applicant portal, you need to register first. We require certain information from you, but you are not obligated to provide it. The requested data is voluntary and solely for job search purposes. By submitting your information, you consent to us, the responsible provider (K 16 GmbH, St. Annenufer 5, 20457 Hamburg, represented by its managing directors, Oliver Burth, Eibo Schulz-Wolfgramm, same address, telephone +49 40 41 00 44-4, email info@k16.de), storing and processing the information for this purpose.
The legal foundations of data protection can be found in the Federal Data Protection Act (BDSG), the Telemedia Act (TMG), and the General Data Protection Regulation (GDPR). Individuals under the age of 18 are generally not allowed to transmit personal data to K16 without the consent of their parents or legal guardians.

Data Processing
Your data will be used exclusively by K16 for the purpose of finding suitable positions and stored for the legally permissible periods. If you no longer agree to this, you can delete your data completely from our applicant portal at any time. Once your data is deleted, K16 will no longer have access to or use your information. You can view and update your data in our applicant portal until it is completely deleted. Please note that you are responsible for the accuracy of your data. K16 ensures the protection of data in accordance with the BDSG through technical and organizational measures. Our employees are obliged to maintain confidentiality and comply with the provisions of the Federal Data Protection Act.
There is no disclosure to third parties.

Contact
By submitting the application form to K16, you consent to K16 storing, processing, and using your information for the duration of the application process and for contacting you during the application process. This may be done via email, mail, SMS, or telephone. Your data will be used exclusively for our personnel recruitment process.
Without this consent, you will not be able to submit your online application.

Information and Deletion
You have the right to obtain information about your stored data or to have your data deleted. You can do this automatically in the applicant portal or by sending an email to info@k16.de or writing a letter to our postal address.
After the completion of the application process, we store the application data only for as long as required by applicable legal obligations. Afterward, they will be deleted.
Please note that once the data is deleted, you will no longer have access to your profile and applications.

Final Provisions
K16 expressly reserves the right to modify security and data protection measures as necessary due to technical or legal developments and to adjust this privacy policy accordingly."

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.